In-Class Programs: Managing Attendance

This guide provides a straightforward approach to managing attendance within Nevvon’s in-class programs, ensuring that every participant's presence is correctly recorded and processed.

Accessing the Attendance Management System

• Log into your agency panel and select the ‘Programs’ tab.
  
  
  
  • Use the filter options to quickly locate your active in-class program. Click on it to access the detailed view.
    
    
    
  • On the program page, switch to the ‘Schedule’ tab to see the calendar view.
    
    
    

Managing Attendance

1. Viewing and Editing Session Details:

   • Click on a session to open the session modal. Here, you will find all the details related to that session, including the attendance list. The attendance list on the right side displays all employees assigned to that session.
     
     
     

2. Adding Employees to a Session:

   • To add more employees, click on the “+Add employees” tab. This will display a list of employees who are registered in the program but not assigned to any session.
     
   • You can add employees individually or in bulk using checkboxes, to all days of the session.

3. Starting a Session:

   • Sessions do not become active automatically; you must manually start them by pressing the "Start Session" button on the scheduled day.
     
   • This action changes the session status from scheduled to active, allowing you to update attendance statuses.
     

Recording Attendance

1. Updating Attendance Status:

   • Once the session is active, hover over an employee’s row in the attendance list and click the three dots on the right corner to change their attendance status.
     
   • You can mark an employee as attended, or absent, or return them to pending if an error was made.

2. Completing a Session:

   • Attendance records are not finalized until you manually complete the session by clicking "Complete Session."
     
   • Once completed, the system updates to show which employees have completed the day based on their attendance status.

Handling Non-Attendance and Reassignments

1. Dealing with Absences:

   • If an employee is absent for a session, they cannot complete the program unless re-assigned.
   • To remove an employee from a session, use the session management modal. They can either be left unassigned or rescheduled to another session.
     

2. Completing the Program:

   • An employee must be marked as attended for all session days to complete the program.
   • Once all session days are completed, employees who have attended all the required days are eligible for program completion and certificate generation.

Conclusion

Efficient management of attendance in in-class programs not only ensures compliance with educational standards but also enhances the overall effectiveness of the training. By following these steps, you can accurately track participation and ensure all attendees receive the full benefit of the program