Scheduling In-Class Sessions

How to schedule your sessions, edit, and cancel.

Step 1: Accessing the Program

1. Navigate to the Programs Tab:

   • Log into your agency panel and select the ‘Programs’ tab.
     
     
     
   • Use the filter options to quickly locate your active in-class program. Click on it to access the detailed view.
     

Step 2: Utilizing the Calendar for Scheduling

1. Viewing the Calendar:

   • On the program page, switch to the ‘Schedule’ tab to see the calendar view.
     
     
     
   • This interface shows all the planned sessions and provides an easy way to manage the scheduling.
     
     
     

2. Creating New Sessions:

   • Click on any date to add a new session.
     A "Create Session" modal will appear: 
     
   • Enter key session details including the session name, supervisor, and description.
     
     
     
   • Specify the session’s date, and determine if the session will recur.
     
   • Decide if the session should allow self-booking through the app or require manual assignment, and set the number of seats to manage participant capacity effectively.
     
     
     

• Create your first day by clicking the Plus button on the right top corner, or by clicking "Add the first day".

  
• Add all information about each day: hours, content, Session type, address, description, and any additional field. This information will be visible to the employee on the nevvon app, except for content. 
  
• Reorder the days: Clicking the Reorder button will let you drag the days to reorder.
• Add days: by clicking the + icon on the top right corner.
• remove days: by checking the checkbox next to the day's name, and clicking "remove day" in the top right actions menu.

• When you are ready, click Save
  Now the session has been created, and you can see them on the calendar.

Step 3: Editing and Canceling Sessions

Edit Sessions

• If adjustments are needed, select the session on the calendar and choose "Edit this session" from the actions menu next to the name of the session:
  
• You can change the session's name, supervisor, description, date, time, content, address, and participant settings.
• If the session is recurring, you can edit all the recurring sessions as well, and any change will be applied to all the recurring sessions.

Cancel Sessions

• If you need to cancel the session for some reason, you can do it by clicking  "Cancel this session" from the actions menu next to the name of the session:
  
  
  
• If the session is a recurring session, you can cancel this and all future sessions.

Conclusion

Efficient management of your in-class sessions is essential to the success of your educational programs. By effectively using the scheduling tools provided in the agency panel, you can ensure that each session runs smoothly and aligns with the overall educational goals.